Lesson 8: Management of maintenance

In this lesson, we will delve into the essential aspects of managing maintenance systems to ensure the efficient operation of machinery and equipment.


Understanding Maintenance Management

  • Recent years have witnessed significant advancements in the organization and management of maintenance.
  • Maintenance strategies and management systems vary depending on factors, with technical and technological production levels being among the most crucial.

The Basic Concept of a Maintenance Management System

  • A maintenance management system comprises three fundamental modules, each serving specific functions:
    • Technical and Cost Information System for Maintenance: Provides rapid and realistic feedback on operational data.
    • Spare Parts Management: Answers questions regarding spare parts ownership, availability, and allocation.
    • Planning and Programming: Manages human and material resources for equipment and schedules maintenance procedures.

Implementation of the Management System

  • Maintenance management involves three main activities:
    • Issuing instructions.
    • Providing instructions, receiving information, and giving feedback.
    • Corrective intervention based on a comparison of information with instructions.
  • Maintenance needs can be categorized as planned (predefined) or ad hoc tasks.
  • Work orders are generated based on these needs and assessed to determine whether in-house or outsourced work is preferable.
  • Technical preparation is essential for in-house work, ensuring prerequisites are met.
  • A monthly program is established for preparatory work.
  • Work vouchers are provided for clear task descriptions, parts usage, and execution time.
  • Direct feedback after tasks ensures control and updates records for ongoing analysis.
  • Repairs using external capacities are also managed for uniformity.
  • Reliability studies help plan maintenance and assess equipment for refurbishment or decommissioning.
  • Operational documentation is a critical aspect of the management system.

Integrated Management Systems, CMMS (Computerized Maintenance Management Systems)

  • Integrated maintenance management systems optimize the use of resources for keeping production equipment in working order.
  • These systems encompass scheduling routine maintenance tasks, monitoring equipment conditions, anticipating breakdowns, determining optimal maintenance times, and ensuring thorough preparations.
  • Computerized maintenance and repair systems are essential for solving various management problems, such as spare parts management, equipment condition monitoring, and efficient maintenance planning.
  • These systems should be designed to avoid “data silos” and should be tailored to meet specific needs.


  • Effective maintenance management is crucial for the efficient operation of machinery and equipment.
  • Maintenance strategies and systems depend on factors like technical and technological levels of production.
  • A maintenance management system comprises three key modules: technical and cost information, spare parts management, and planning and programming.
  • Implementation involves issuing instructions, providing feedback, and corrective interventions.
  • Computerized maintenance management systems are vital for solving maintenance-related challenges and ensuring efficient resource utilization.

Go back